Tag Archives: storage

Hotmail or Gmail?



Hotmail has been around since 1997, at least in its present form with Microsoft. Somehow, it doesn’t have the same cachet as Gmail, even though it’s been around for a lot longer, 2004 compared to 1997. Many of my contacts use Gmail for business, pretty much shunning Hotmail for reasons that I don’t quite understand…other than the sense that Gmail is sounds better. Here’s why I stick to Hotmail.

1. Easier Access – Over the years I’ve gotten used to using MSN chat. Sure, Gmail has Gmail chat but most of my friends around the globe use MSN and/or Skype (or QQ). Since I have my MSN chat open when I’m online, I get instant updates when I get an email from a contact. Additionally, I can access up to five of my Hotmail accounts from one account using the link feature. One sign-in lets me access my business account, my anonymous account (the one I use when I’m signing up for some sketchy-sounding freebie on the ‘net) as well as accounts that are linked to different websites that I own.

2. Sharing – I used to share music on Gmail using the Gmail Drive feature, mentioned here. Gmail gives you over 7 gigabytes of storage. Cool huh? Hotmail gives you 5 gigs of storage in your actual Hotmail account but they also give you 25 gigabytes in your Skydrive section. Cooler, huh? With my 25 gigs of storage, I can share music, videos, epubs, etc. In Gmail I would have to share a password with a trusted friend. In Hotmail all I have to do is send an email to share a folder. I can even allow someone to edit the files if I want. Personally, I find the Skydrive setup much simpler and easier to use than the substantially smaller Gmail storage.

3. The Cachet – If the name Hotmail doesn’t turn your crank, you could choose the ‘live.com’ option when signing up for an account there. Unfortunately you can’t switch your Hotmail to a live account. I think the biggest mistake that Microsoft made was choosing the Hotmail name but that’s done, can’t change it now. At that time, everything was new and fresh and, yes, hot on the brand new Internet. Things that you take for granted now weren’t even thought of then. When you actually think about it, the name Hotmail is no different from Gmail except that each is associated with what some consider the black and white of the computer world. While most of us use Windows, do we actually trust Microsoft? Somehow, Google is considered the white knight of the Internet, despite being just as monopolistic as Microsoft.

4. Spam Blocking – I’ve written here before about using the excellent spam blockers in Hotmail. Personally, I don’t see much of a difference between the Hotmail or Gmail spam settings. I get spam in each, lots of it. Blocking spam in Hotmail is much easier. Select the messages in the junk folder, choose Block at the top and poof, they’re blocked. You can block a whole domain or a single account just as easily. With Gmail you have to set up a filter. Finicky, in my opinion, and time consuming. Give me ‘click and block’ any time.

5. Finding an Email – Both Hotmail and Gmail have superb search features. It’s a tie there. However Hotmail allows you to arrange your emails in five different ways. If you click the ‘Select’ button over the email date, you can arrange your whole inbox by date, by who the emails are from, by the subject, by size or by conversation. I use this feature all the time. If I can’t remember any key word in an email, I can find what I’m looking for by arranging the emails in another way. It sounds strange but it happens. Order something online from Amazon but you can’t remember the title of the book? See all of the Amazon emails instantly by choosing ‘from’. You can then find the email quickly if you have a vague idea of the date of the order. If not, you can go through them one by one. I can’t do that in Gmail. (If I’m missing this, please let me know.)

6. One Gmail Plus – I’m sure there are perfectly good reasons to choose Gmail over Hotmail, other than the name, but I can think of only one. Choosing a series of messages in Gmail is much easier, choose one then hold down the shift key while choosing another one down the line. All messages in between will be chosen. That’s it!

What Do You Think? If I’ve missed something, let me know. Both Gmail and Hotmail are secure. I really prefer having my email left on the server instead of having it come into my home computer before I read it. I’m always online anyway so what’s the point of downloading all of my messages to work offline? If there is something on my site server or my ISP’s server, as soon as I open Outlook or Thunderbird, that bit of virus or malware gets sucked into my computer. Give me web-based mail any day. If you change ISPs, you have to go through the change of address motions which might or might not get to all of your clients or email contacts. I’ve had Hotmail since 1998, same account, and I’ve never lost an email.

Thanks for reading! Comments are very welcome.



Undo Mistakes



We all make mistakes. We all wish we could turn back time. Here’s a quick, two-fingered way to do just that.

If you’ve used Photoshop or G.I.M.P. or just about any other photo editing program, you’ll know that you can undo any action that you’re performed  by clicking edit/undo. Those of you who use macros or keyboard shortcuts know that you can do the same thing by hitting the Control key and the Z key at the same time. Did you know that the Ctl/z combination works just as well in Windows and virtually every program, including browsers, that you use? Well it does.

Even if you delete a file and send it to the Recycle Bin, hitting Ctl/z will bring that file back again. If you accidentally hit the wrong keys in Word and your document disappears for some reason, make sure you hit Ctl/Z before you do anything else.

Tip: If you delete a file while holding down the Shift key, the file is gone forever. That’s a good thing and a bad thing sometimes. Unless you are sure that you won’t need the file again, send it to the Recycle Bin and think about it for a while.

Try getting used to this key combination using different programs in Windows. Once you get used to it, you’ll find it a life saver, I think. It’s saved my bacon a few times, I can tell you that!

Thanks for reading.



Computer Terms – 10 you should know



Computers Made Simple tries to demystify and explain the wonderful world of computers. Very often, the wall between adopting new technology and simply dreaming about it, is based on semantics. Just as communication with someone from another country is often hampered by language, such is the case with technology. Early adopters communicate using buzzwords, while late-comers are left out of the conversation. We’re here to get you up to speed on the ‘lingo’.

1. CPU – Nothing too complicated here. The CPU or Central Processing Unit is the brain in your computer. Think Intel or AMD, silicone and transistors. The CPU, for the most part, decides the speed with which you accomplish your work. It is the thinking unit that controls everything that happens in a computer. Old CPUs had one brain or core while the new ones have at least two, sometimes four and, infrequently, even more. Two heads, or more, are better than one, right?

2. Memory vs. Storage – Memory or RAM (Random Access Memory) is what you are thinking about right now. Your brain can sort of stuff, think about many things at once and interact with everything that goes on in your life. When you go to sleep, your thinking process stops. When you shut your computer off, the RAM is deactivated. Everything that was in RAM, such as that Word document for school, is lost UNLESS you have saved it to your hard drive or flash drive. Storage is your memories. Things you did when you were a child are stored in your memories, just as things you wrote last week are stored on a hard drive. Memory is right now, storage is back then. Once you put something into storage, you can retrieve it even after you shut your computer down. If something is in RAM and you haven’t saved it, you will never get it back.

3. Megabyte/gigabyte/terabyte  etc. –  How big is your closet? Usually, closets are measured in square feet or square meters. Computers tend to measure things in bytes. Without getting into bytes, suffice it to say that a byte is a way of measuring information. The more bytes you have for RAM or for storage makes a huge difference in the computing world. My first real computer had a 250 megabyte hard drive and 2 megabytes of RAM. Since it had a single core CPU and used Windows 3.1, it was slow as molasses. But, it did just about everything that one could do on a computer at that time. These days, storage is measured in gigabytes (something like a billion bytes) or terabytes (a trillion bytes). Even RAM these days is measured in gigabytes. These terms are simply the size of something. An MP3, for instance, could be 5 megabytes in size while a DVD movie might be 4, 8 or more gigabytes in size.

4. Hz or Hertz – You’ll see Hz in many computer ads. If you think of Hz in terms of speed or cycles per second, it might make sense. The higher the Hz, the faster the computer. Hz is also measured in mega and giga terms. A laptop might chug along at 1.6 GHz and be perfectly fine for email and Internet work. A new desktop might race along at 3 or 4 GHz. A GHz is a billion cycles per second. Gamers and other hi-tech know-it-alls will go for the highest GHz they can. The average user will be fine with any computer that hovers around 2GHz. You can pretty much ignore this figure but this explains what it means.

5. Hard drives/SSDs – The older hard drives were similar to a record player from days gone by. They had arms and platters and all of the information was stored on whirling disks of magnetic material. These are still in use today, virtually every computer made has one or more of these. This style of hard drive is relatively cheap to make but they are susceptible to knocks and drops. Laptops that are dropped are usually OK except for their hard drives. Once the arm hits the platter, the drive is useless. Enter the SSD. An SSD, or Solid State Drive, has no moving parts. Theoretically they are impervious to physical damage. Flash drives, which use the same technology, have been frozen, hammered and heated and continue to function after all of that. SSDs are faster, too. They don’t use mechanical devices to write or retrieve information. There are no spinning disks, either, so they use much less power. Faster, quieter and lower power consumption make them very attractive. The price, however, is high at this point. As time goes by, the price will drop, I’m sure.

6. Optical Drives – anything that isn’t a hard drive or an SSD is usually a DVD/Blu Ray or CD drive. These are named optical drives because they use a laser to read and write to the plastic disks. The laser is an optical process, hence the name. Ignore the speed ratings when you are looking at these drives. All optical products work better when written at slower speeds. 8X is perfect for these, despite the fact that some drives advertise much higher speeds.

7. SATA – SATA is simply a way that a computer connects to a drive. Drive connectors have gone from ATA (or PATA) through SCSI to SATA, each one being faster than the last, in most cases. SATA has gone through a few upgrades so you might see SATA 1 or SATA 2 but that doesn’t really matter to most users. SATA means Serial ATA while ATA defines a standard. A standard is a generally agreed upon way of making something work. Remember Sony Beta vs. VHS? That was a war of standards. SATA can be safely ignored but now you know what it means, at least.

8. LCD/LED – LCD or Liquid Crystal displays are now being replaced by LED or Light Emitting Diode displays. LCDs use more power and create heat, although they are more efficient than the old-style CRT displays from years ago. CRT means Cathode Ray Tube, something that hadn’t changed since the early days of television. Look for an LED display these days for low power consumption AND long life. LEDs last for a very long time. Remember your old stereo with the little red lights on it? Those were LEDs. Do they still work? Now you know what I mean.

9. Cooling/liquid cooling – The new CPUs run very, very hot. You can cook on any modern CPU. Without air or liquid cooling, a CPU will burn up in a matter of seconds. The problem with air cooling is that it’s loud. In order to cool a monster CPU while it crunches numbers, you’d need a fan the size of a dinner plate, more or less. That would make a lot of noise, right? Liquid cooling is quiet and extremely efficient…as long as it doesn’t leak. Hard core gamers and power users tend to use pipes and radiators filled with liquid to cool their CPUs. You and I can continue with our air cooling for now, thank you very much.

10. Overclocking – Think of overclocking the same way you think of an athlete on steroids. A CPU that is overclocked has more power sent to it than normal and it is asked to work at a faster speed. More power and faster speed creates heat which must be cooled with a liquid. Once a CPU is overclocked, two things can happen. First, the warranty is shot and, second, the computer may become unstable. On the other hand, if you remember what I said about GHz and CPUs, anyone who buys a 2GHz CPU and overclocks it to 2.5/3 GHz (or more) is getting something faster for less money. You can see how this would be attractive to someone, even if it risks ruining the warranty.

There you have ten terms that you will be more comfortable with in the future. I hope you could figure all this out. Comments and questions are welcome.

Thanks for reading!



Hidden Right Click Menu



The right click menu allows you to do many things in Windows; rename files, send files somewhere else, copy, delete, cut, etc. Did you know that there is a hidden right click menu? Let’s take a look at what it does. Here’s what I see when I right click a menu normally on my computer. Yours should look the same:

Normal Right Click Menu in Windows
This is what I see normally when I right click a folder.

Your menu should look much like this, except for Take Ownership and some of the program affiliations. You’ll see that I have a couple of Chinese programs on my computer. QQ Music is a lot of fun, don’t know a similar one in English. It’s cool for karaoke!

Here is the hidden right click menu. In order to get this menu, hold down the SHIFT key when you right click.

Windows Hidden Right Click Menu
Holding the shift key brings up this menu when you right click.

You’ll see that there are two different choices in the hidden menu, one of which adds enormous functionality which I will discuss tomorrow. ‘Open in new process’ and ‘Open command window here’ are the two additional choices.

Open in a new process – This opens the folder in a completely different part of Windows Explorer. If you have a folder open already, this will open it again in a new instance of Explorer, totally separate from the first, with a new place in your computer’s memory. If something happens in once instance, it won’t happen in the other since the two instances are completely separate. I would ignore this one for the time being. The next one is the important one here.

Open command window here – If any of you remember DOS or are used to using the command prompt for different purposes in Windows, Linux or OS X, you will know that this choice adds significantly more control. Consider this something like working on your computer’s brain or heart. There are many things that you can do in a command window that you can’t do normally in Windows.

Windows itself, as well as any other GUI or Graphical User Interface, always uses the command window, it just doesn’t show it to you while it’s working. Opening a command window here in the hidden menu is a kind of time travel. This is where Windows thinks you should start your journey when you open a command prompt normally :

Usual Command Window Menu
C:\Users\(you)> this is where you start normally.

When you open a command window using the hidden menu, you are whisked off to the folder that you are looking at, not some outland post where you would have to navigate your way through a DOS-looking set of instructions to get to the same spot. You’ll see something like this, depending on which folder you right click on :

Hidden Right Click Command Prompt
There you are, right at the folder's source.

See the difference? Sure, you could use a type of code to get to this folder but you’d have to go back to your root directory, C:/, then sort your way through endless directories to get to where you are now.  It can be done but who wants to go through that? Not me.

Tomorrow, I’ll show you a cool trick using the command window. The trick will eliminate several little bits of software that you have to install to do exactly the same thing that you can do in a command window. Check it out tomorrow.

Thanks for reading. Follow me on Twitter: @_BrianMahoney



Archive VHS Tapes



If you have old VHS tapes that you’d like to save, here’s a relatively cheap and easy way to do it, without the use of a TV or separate monitor.

1. Find a  Diamond One Touch Video Capture unit online or in a store near you. I paid about $40.00 for mine.

2. Hook it up to your VCR as described in the instructions and then to your computer using the supplied USB cable.

3. Follow the instructions to install the capture software.

TIP: Guard the program shortcut with your life! Once you install the software, it’s very hard to find the shortcut if you move it. I’m a geek and found it hard to find. Warning!

4. Start the capture software. You’ll see a screen like this:

Diamond capture screen and menu
This is the menu that you DON'T want to see.

What’s wrong with this image? The green line across the bottom, that’s what. Down on the lower left is an X. If you see this kind of screen, hit the X and reopen the program. Maybe this is just on my computer but I have to restart the program in order to get rid of the green lines on the bottom.

Your screen should look like this:

Proper capture screen
This is what you should see before you start playing a tape.

Once you can see this screen, you’re ready to go.

5. Pop a tape into your VCR (could be Beta or VHS or camcorder, it doesn’t matter what you use as a source). Start to play it and you’ll see this kind of screen:

Video showing on one touch screen
The video on the screen with no scan lines on the bottom.

6. Once you can see this kind of image in the window, you’re all set. Use the VCR to control the tape, then record the bits and pieces that you want to save using the One Touch controls. The red button records what’s in the window, including sound if you have the cables set up correctly, and the black button (which turns red after you start recording) stops the capture.

7. In the Settings menu, shown here:

Settings menu
Here's where you adjust the settings.

This is showing the Record tab where you can set the file type (I use DVD for small file size) and save the files in a folder on my desktop. Set your preferences according to your tastes.

8. Once you have the tapes sorted and have saved the files that you want, rename them to keep track of them and then you can archive them to DVDs, etc. I prefer to change the files to either FLV or DIVX in order to keep the files as small as possible. If the video if very important, leave it was a DVD file and write it to a disc.

That’s it! Simple and cheap, without the pain of having to have a TV monitor cluttering up your desk or work area. Not only does this method capture fine quality video (depending on the source, of course), it eliminates the need for a video monitor. Alternatively, you can feed your TV output into this unit and watch and record live TV on your computer.

Thanks for reading! If you have questions or comments, write them below or follow me on Twitter: @_BrianMahoney